Reserve Lodging Accommodations
Use this user reservations link for the Stanford Guest House which sets aside rooms for users during peak demand periods at Stanford. If you do not find any availability, identify yourself as a user and ask to be waitlisted for rooms that become available. See information on other nearby accommodations.
Establish or Confirm User Agreement
Before you travel to SLAC, a user agreement must be executed by the appropriate institutional officer at your institution. Please refer to the Non-Proprietary User Agreement and Proprietary Research user agreement page for the list of current user agreements.
Review Check-In Procedures
Prior to traveling to SLAC, review LCLS or SSRL user check-in procedures, and requirements for badging and proximity access. Ensure that URA knows who plans to visit SLAC to participate in your experiment. BRING ORIGINAL IDENTIFICATION DOCUMENTS FOR VERIFICATION WHEN VISITING SLAC. This is an annual requirement at the start of each run year (October-September).
Advance Requirements for Foreign Nationals
There are additional requirements for foreign nationals from certain countries. Advance approval is required for users who were born in, are citizens of, or have had affiliations with Iran, North Korea, Sudan or Syria. Foreign Nationals
Establish or Confirm User Financial Accounts
Each LCLS or SSRL user group who expects to incur expenses needs to establish a user financial account to procure gases, chemicals, supplies or services to support your experiment at SLAC's user facilities as well as to cover the costs of shipping samples, dewars, or other equipment between SLAC and your institution. See details and instructions on the User Financial Account webpage.
Review Safety of Scheduled Experiment
If you want to bring hazardous equipment or substances to SLAC and have not previously indicated this on either your proposal or beam time or support request (BTSR), contact the SSRL, LCLS or FACET Safety Office immediately. Additionally, any changes you may wish to make to your proposal or BTSR must be reviewed and approved by the safety office in advance. Late changes that involve potential hazards may not be possible. The experiment information you provide is used by the Safety Office to review and coordinate potential hazards, mitigations, and appropriate training.
Order Chemicals, Gases, or Cryogenics
All chemical orders must be placed through SLAC's chemical procurement and management system. Users cannot direct ship any chemicals from a supplier to SLAC. If you need to place a chemical order, contact your respective beam line staff or point of contact. There is a significant lead time on procuring many gases or chemicals. Depending on the hazard of the material, this lead time could be upwards of 28 business days. Please begin your chemical order as soon as possible. For more information, see SSRL, LCLS, FACET.
Coordinate Shipments to/from SLAC
See instructions for shipping equipment and samples to or from SLAC. There are additional requirements for international shipments and exports. Please coordinate in advance.
All equipment that is brought to SLAC must meet accepted standards for good laboratory and electrical practices. Electrical equipment must be inspected before use.
For information on personally transporting equipment, samples or other potentially hazardous materials, contact the SSRL, LCLS, CryoEM or FACET Safety Officer.
Before traveling to SLAC, ensure you have completed any required online training. Training requirements are listed under your account in the User Portal. Please wait for your SLAC ID # (SID) to be indicated on your training page before attempting to start any training.